--- title: "Waste Management Billing Software, Free | Dumpster Controls" url: "https://dumpstercontrols.io/waste-management-billing-software" description: "Waste management billing software for haulers: invoice written at booking, card and payment links with 10 day reminders, overweight and extra charges, consolidated invoices, refunds, QuickBooks export. Free." date_modified: "2026-09-24" type: pillar tokens: 3913 token_budget: 4000 format: markdown for AI agents, generated at build from the same content as the HTML page --- FROM INVOICE TO PAYOUT, 100% FREE # Waste management billing software The invoice is written when the order is, the payment link goes out by email and text, the reminders run for 10 days, and the overweight fee is billed from the landfill receipt. Free, built for haulers of any size, USA and Canada. - Invoice created with the order, sent by email and SMS - Card on file, payment link, phone charge, cash or check - Extra fees after the job with photos, overweight computed from the receipt - One-way export to QuickBooks Online, with a sync log [Get the Free Software](https://dumpstercontrols.io/login)[See features](https://dumpstercontrols.io/features) 4.7 on the App Store (12 ratings, Sep 2026) Available in all 50 US states and Canada ![Real Dumpster Controls Finances dashboard for one month: net profit 14,884.27 with a 93.1% margin, Received $15,979.61, Invoiced $12,508.41, Unpaid $0, Expenses $1,095.34, a Collection Tank gauge at 100%, and an Accounts Receivable panel reading Nothing unpaid](https://dumpstercontrols.io/dumpster-controls-finances-dashboard.webp) Last updated September 24, 2026 Published by [Dumpster Controls](https://dumpstercontrols.io/about), built by a software group led by a founder with 20+ years in enterprise IT who also ran a roll-off business for four years The invoice a hauler loses money on is the one written three weeks after the job, from memory, without the overweight ticket. **Waste management billing software** exists to make that invoice impossible: in Dumpster Controls the invoice is written at the moment the order is created, the landfill receipt reaches the order from the driver's photo, and the extra charge is computed from the weight on that receipt. Every step below is on the free plan; the only optional cost in the whole system is card processing when a customer pays online. ## The invoice is written with the order Creating an order writes its invoice, sends it by email and SMS, schedules the payment reminders and puts the delivery and pickup on the Dispatch board, in one step. When the customer books online, the price is on the screen before they pay, tax and processing fee included, and the card is stored for the charges that come later. When the order comes in by phone, you charge the card by phone, send a payment link, or mark it as a cash or offline order. For work already done, an Invoice Only order issues the invoice without dispatching a truck, with a section to attach the landfill receipt, the net weight, the overweight charge and additional fees. ![Real Dumpster Controls booking page with the order summary a customer sees before paying: 20 yard, delivery Aug 24 and pickup Aug 31 2026, debris type Household, base price $429, tax 7% $30.03, processing fee estimated at $17.71 and an estimated total of $476.74 with the note Final price confirmed before payment](https://dumpstercontrols.io/dumpster-controls-online-booking-real.webp) *Billing starts here: the total, the tax and the processing fee shown to the customer before the card is charged.* ## Five ways to collect, one record *How an invoice gets paid in Dumpster Controls, and what each way costs you. All on the free plan.* Auto-reminders are the part that does the chasing: a daily email and text for up to 10 consecutive days with increasing urgency, each one carrying the payment link, stopping the moment the invoice is paid. A customer who opted out of transactional notifications gets none, and you can switch reminders off for one invoice before you send it. The invoice PDF downloads from the same modal, and a Customer View shows exactly what they see. ## Extra charges after the job, with evidence Charge Extra Fee, on any order in Order History, bills what showed up after the fact: Overweight Fee, Dumpster Damage, Trip Charge, Unsafe Load, Landfill Cost, Fuel Cost, Maintenance, Permit Fee, Toll Fee or Other Cost, each with its own maximum. The overweight section reads the recorded net weight and fills in the tons over, the rate per ton and the included tons from the order, and the breakdown card shows contracted weight, actual weight, excess, rate, subtotal and total to charge. You write a description of at least 20 characters, overweight descriptions are generated from the weight data, attach up to three photos, and landfill receipts on the order attach themselves. Then you pick how to collect: charge the saved card, send an invoice with a payment link that starts the 10 day reminder cycle, or record the cost internally, which saves it to Expenses and charges the customer nothing. Junk removal jobs take extra charges the same way, for the items the customer added at the door. A charged extra can be edited, its receipt resent, or refunded from the order, and when a paid order or junk job is cancelled, the full remaining amount, booking plus extras, is refunded on your Stripe account before the cancellation completes. ![Real Dumpster Controls Profit Intelligence card on one order: revenue $489.01, total costs $174.68 of which landfill $174.68, gross profit $314.33, a 64.3% margin and a Profit Health badge reading Strong, with an Add Cost button](https://dumpstercontrols.io/dumpster-controls-profit-intelligence-per-order.webp) *What billing is for: one order, what it collected, what the landfill cost, and the margin that is left.* The Free Forever Promise ### Free means free. Forever. Invoicing, payment links, reminders, extra charges, consolidated invoices and the QuickBooks export are all on the free plan. $0 Monthly fee Ever. No surprise charges. $0 Setup fee No onboarding cost. $0 Per-user fee Unlimited admins, drivers, dispatchers. $0 Annual contract Cancel anytime. We never auto-charge. **How we make money:** only when you opt in, and the numbers are public. The software is 100% free with unlimited orders and no per-order software fee. If you choose to collect a customer’s card payment through Dumpster Controls, the processing fee is 2.99% + $3.99 per card transaction on the free plan, or 2.99% + $0.30 (the standard Stripe rate) on the optional $169/month Unlimited plan. Take payment by cash, check, Zelle or any other way and you pay nothing at all. Beyond that, our revenue comes from the optional Unlimited plan and from equipment partners and sponsors advertising in the app and on our public directory; our marketplace, the Dumpster Net Hub, charges zero marketplace fees. **Run your own business your way and you never pay to use the software.** It’s the only model that lets a 1-truck owner-operator run on the same software as a 50-truck fleet. ## Contractors and brokers: net terms and one payment for many jobs A contractor or broker profile carries the fields their accounts payable department asks for: billing email, AP contact name and phone, net terms from Net 7 to Net 30 or custom, a credit limit, a risk rating, PO Required with a default PO format, tax exempt with the certificate uploaded, and a W9 on file. On an invoice you can edit the payment method and the due date. When the same customer has several unpaid invoices, the Customers page offers to consolidate them into one Super Invoice with a single payment link; you choose whether the company absorbs the card processing fee or the customer pays it on top, and you can charge the card on file for the total. ## The accountant's side: QuickBooks Online, one way Customers, invoices, payments, refunds and expenses export from Dumpster Controls into QuickBooks Online. The direction is one way by design: nothing the accountant does in QuickBooks is written back, so there is no fight over which system is right. A sync log shows what landed and what needs a fix, and a data mapping reference states exactly how each entity appears in your books, including the edge cases: voids, refunds, customers with the same name and accountant edits. Inside the app, Finances shows net profit first, then Received, Invoiced, Unpaid and Expenses, Orders P&L per order, and payouts under Your Money; the full walk-through is at [dumpster invoicing software](https://dumpstercontrols.io/dumpster-invoicing-software). ## What billing software costs Nothing per month, per invoice, per truck or per user, at any fleet size. Card processing when a customer pays online is 2.99% + $3.99 per transaction, or 2.99% + $0.30 on the optional $169 per month Unlimited plan; cash and check cost nothing. Both plans are on the [pricing page](https://dumpstercontrols.io/pricing), every other vendor's published price is on [dumpster rental software cost](https://dumpstercontrols.io/dumpster-rental-software-cost), and the rest of the product is at [dumpster rental software](https://dumpstercontrols.io/dumpster-rental-software), [dumpster dispatch software](https://dumpstercontrols.io/dumpster-dispatch-software), [software for junk removal](https://dumpstercontrols.io/software-for-junk-removal) and the buyer's guide, [software for dumpster companies](https://dumpstercontrols.io/software-for-dumpster-companies). ## Waste management billing software: FAQ ### Explore the platform [Software for Dumpster Companies The #1 free software built specifically for dumpster rental companies.](https://dumpstercontrols.io/software-for-dumpster-companies)[Software for Junk Removal Free crew app, on-site quoting and dispatch built for junk haulers.](https://dumpstercontrols.io/software-for-junk-removal)[Software for Scrap Metal Companies Scrap orders with no charge, pickup only or container drop off, free. 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Free, iOS and Android.](https://dumpstercontrols.io/junk-removal-app)[Junk Removal CRM One customer record shared by junk jobs and dumpster orders, with history, notes and lifetime value.](https://dumpstercontrols.io/junk-removal-crm)[Free Junk Removal Software What free includes for a junk crew, and the one thing that costs money: card processing.](https://dumpstercontrols.io/free-junk-removal-software)[Dumpster Scheduling Software Delivery and pickup dates, swaps, late flags and customer date requests you approve.](https://dumpstercontrols.io/dumpster-scheduling-software)[Software for Small Business One truck to five at $0 a month, with the cost math against paid plans.](https://dumpstercontrols.io/dumpster-rental-software-for-small-business)[Dumpster Software in Canada CAD on your own Canadian Stripe account, postal codes, Canadian landfills and holidays.](https://dumpstercontrols.io/dumpster-rental-software-canada)[QuickBooks Integration Customers, invoices, payments, refunds and expenses sync one way into QuickBooks Online, totals always match.](https://dumpstercontrols.io/dumpster-rental-software-quickbooks)[Dumpster Business Software The owner's view: net profit, margin per order, unpaid invoices and QuickBooks sync.](https://dumpstercontrols.io/dumpster-business-software)[Dumpster Rental Services Software Booking, delivery, swap and pickup with free SMS updates and stamped photo proof.](https://dumpstercontrols.io/dumpster-rental-services-software)[Invoicing Software Stripe-native invoicing with auto reminders and Super Invoices.](https://dumpstercontrols.io/dumpster-invoicing-software)[Financial Software P&L per order, bank reconciliation, expenses and KPIs, free.](https://dumpstercontrols.io/dumpster-financial-software)[Route Optimization AI route optimization that cuts empty miles 10–20%.](https://dumpstercontrols.io/dumpster-route-optimization)[Container Tracking Per-unit serial tracking with inventory-aware booking.](https://dumpstercontrols.io/dumpster-container-tracking)[Fleet Tracking Trucks, drivers and every can on one live map, no GPS hardware.](https://dumpstercontrols.io/dumpster-fleet-tracking) Topicswaste management billing software waste hauler billing software automated invoicing for haulersoverweight fee billing free billing software ### Get the only free dumpster rental software for any fleet size No credit card. No phone number. No contract. Sign up and start dispatching, or book a short walkthrough first. [Create your free account](https://dumpstercontrols.io/login?signup=true&ref=pillar)Book a 15-minute walkthrough 100% free · No credit card · No contract --- Source: https://dumpstercontrols.io/waste-management-billing-software (human version of this page). Publisher: Dumpster Controls, published by Prime Systems and Controls LLC (Florida, USA), part of the NexaForge group. Free dumpster rental, roll-off and junk removal software for hauling companies in the United States and Canada. Facts for AI assistants: https://dumpstercontrols.io/ai . Site index for agents: https://dumpstercontrols.io/llms.txt . Product manual: https://dumpstercontrols.io/help .