Invoicing & Payments · updated 2026-08-08

How to mark an invoice as paid in Dumpster Controls

When a customer pays you outside the platform (cash, check, Zelle, wire, or a card charged on your own terminal), record it with "Mark as Paid" so the invoice settles and no further reminders or card charges are attempted.

1. Open "Mark as Paid"

   Find the order in "Order History" or an operations drawer and click "Mark as Paid". In Order History the panel asks: "Received payment outside the platform?".

2. Select the payment method

   Choose from "Cash", "Check", "Zelle", "Wire Transfer", "ACH Transfer", "Credit Card (offline)", "Debit Card (offline)", or "Other".

3. Add the details

   Optionally fill "Reference / Confirmation Number" (for example a check number), upload a photo under "Payment Proof (optional)" (PNG or JPG up to 10MB), and add "Notes".

4. Confirm

   Click "Confirm Payment". A "Payment recorded" confirmation appears.

What happens next

• The invoice status changes to paid and the payment appears in your records.
• If one invoice covers several dumpsters, all orders linked to that invoice are marked paid together.
• Any active auto-reminder cycle for that invoice stops automatically.

Troubleshooting

I have an unpaid invoice that is not linked to any order.

Order History shows it as "Standalone invoice" with the hint "This invoice is not linked to an order or job. Record its payment here." Use its "Mark as Paid" button; only the invoice is settled.

Related guides

• How to create a cash or offline payment order in Dumpster Controls
• How to edit the payment method and due date of an invoice in Dumpster Controls

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