QuickBooks Integration · updated 2026-09-21

How your expenses sync to QuickBooks

Fuel, maintenance, dump fees and every company expense you record in Dumpster Controls now lands in QuickBooks automatically as a Purchase, with the vendor attached. Your P&L lives in both systems without re-typing.

Before you start

• QuickBooks connected

1. ## What counts as an expense
   Two sources sync: company expenses (Finances, Expenses: fuel, maintenance, insurance and so on) and per-order costs (like the landfill dump fee recorded on an order). Charges you bill TO a customer (overweight fees, extra days) are never exported as expenses; they already flow to QuickBooks on the revenue side through invoices and payments, so nothing double-counts. Scrap Metal: the scrap sale itself (what the recycling center paid you) is not exported to QuickBooks. A rebate to a scrap customer is a per-order cost, so it is exported as a Purchase with the customer as the vendor.
2. ## How it looks in QuickBooks
   Each expense becomes a Purchase recorded against a dedicated clearing bank account named Dumpster Controls Clearing (created automatically, so none of your real bank registers are touched), categorized under an expense account named Dumpster Controls Expenses (also auto-created). Your accountant can re-categorize the account or individual purchases freely; the integration will not fight back.
3. ## Vendors come along
   The vendor name on the expense (the landfill, the gas station, the mechanic) becomes a QuickBooks Vendor, found by name or created once and reused. Per-order costs carry the order number in the description, so a dump fee is traceable to its job.
4. ## Edits after export
   Fixing an expense in Dumpster Controls (a corrected landfill weight, an adjusted amount) updates the QuickBooks Purchase automatically, keeping both ledgers identical. Deleting an expense after it synced raises an alert in the sync log asking you to remove the Purchase in QuickBooks; the integration never deletes from your books silently.

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Frequently asked questions

Is Dumpster Controls really free?

Yes. The software is free: dispatch, online booking, the driver app, invoicing, the Tresha AI assistant and every other feature, with no monthly fee, no trial period and no credit card to sign up. The only cost on the free plan is optional card processing when a customer pays by card through the platform: 2.99% plus $3.99 per transaction on the free plan. An optional Unlimited plan at $169 per month lowers that to 2.99% plus $0.30. Prices as published on dumpstercontrols.io/pricing on 2026-09-23.

Do you charge per driver, per truck or per order?

No. There is no per-driver, per-truck, per-user or per-order fee, and no order limit. A company with one truck and a company with twenty pay the same for the software: nothing.

Is there a contract?

No. There is no contract, no minimum term and no setup fee. You create the account yourself, and on the free plan there is nothing to cancel because nothing is billed. The optional Unlimited plan is billed month to month.

Which countries and languages are supported?

Dumpster Controls serves hauling companies in the United States and Canada. The app interface and the Tresha AI assistant are available in English, Spanish and Portuguese. The public pages, such as the blog, the help center and the landfill finder, are in English.

How do I switch from another dumpster software?

Create a free account at dumpstercontrols.io/login, with no sales call and no credit card. Then import your customers from a CSV file using the template provided in the app; past orders can also be imported from a CSV. Container sizes and pricing are set up in Settings. The landfill database, with 1,750 active US and Canadian landfills as counted on 2026-10-01, is already loaded, so disposal sites do not need to be typed in. Step-by-step guides are at dumpstercontrols.io/help.