Trucks & Fleet · updated 2026-08-08

How to record truck maintenance and post the cost to Finances in Dumpster Controls

The "Maintenance" card logs every service on the truck, predicts the next one, and can send the cost straight to your expense books.

## Add a service record
On the truck's "Usage" tab, find the "Maintenance" card and click "Add". Pick the "Service" type ("Inspection", "Brakes", "Tires", "Engine", or "Other") and the "Date".
## Fill the details
"Mileage" pre-fills with the truck's known odometer. Add the "Cost", the "Vendor", and "Notes" if you want them on the record.
## Schedule the next one
"Repeat after (miles)" and "Repeat after (months)" set when the service is due again. Fill one or both.
## Save
Click "Save". A toast confirms "Maintenance recorded" and the entry appears in the list with its date, mileage, and cost.
## Post the cost to Finances
Entries with a cost show a "Post to Finances" button. Click it to book the amount as a company expense; a toast confirms "Posted to Finances" and the entry shows an "In Finances" check so it is never posted twice.

What happens next

Records with an interval show "Next due" with the target mileage or date. When the truck passes it, the line turns red and reads "Overdue" with a warning icon, and the card header turns red too.
Use the trash icon to remove a record; a toast confirms "Record removed".

Troubleshooting

I get "Enter a valid cost" or "Enter a valid mileage".

Cost and mileage must be plain positive numbers. Fix the value and save again.

There is no "Post to Finances" button on my entry.

The button only appears on records that have a cost. Entries already posted show "In Finances" instead.

Related guides

Frequently asked questions

Is Dumpster Controls really free?

Yes. The entire app is free for any company at any fleet size: dispatch, online booking, the driver app, invoicing, the Tresha AI assistant and every other feature, with no monthly fee, no trial period and no credit card to sign up. The only cost on the free plan is optional card processing when a customer pays by card through the platform: 2.99% plus $3.99 per transaction on the free plan. The entire app is free; an optional $169 per month plan lowers that to 2.99% plus $0.30 and adds a Sponsored spotlight in the public company directory. Prices as published on dumpstercontrols.io/pricing on 2026-09-23.

Do you charge per driver, per truck or per order?

No. There is no per-driver, per-truck, per-user or per-order fee, and no order limit. A company with one truck and a company with twenty pay the same for the software: nothing.

Is there a contract?

No. There is no contract, no minimum term and no setup fee. You create the account yourself, and on the free plan there is nothing to cancel because nothing is billed. The optional $169 lower card rate plan is billed month to month.

Which countries and languages are supported?

Dumpster Controls serves hauling companies in the United States and Canada. The app interface and the Tresha AI assistant are available in English, Spanish and Portuguese. The public pages, such as the blog, the help center and the landfill finder, are in English.

How do I switch from another dumpster software?

Create a free account at dumpstercontrols.io/login, with no sales call and no credit card. Then import your customers from a CSV file using the template provided in the app; past orders can also be imported from a CSV. Container sizes and pricing are set up in Settings. The landfill database, with 1,750 active US and Canadian landfills as counted on 2026-10-01, is already loaded, so disposal sites do not need to be typed in. Step-by-step guides are at dumpstercontrols.io/help.