Trucks & Fleet · updated 2026-08-08

How to record truck maintenance and post the cost to Finances in Dumpster Controls

The "Maintenance" card logs every service on the truck, predicts the next one, and can send the cost straight to your expense books.

Add a service record
On the truck's "Usage" tab, find the "Maintenance" card and click "Add". Pick the "Service" type ("Inspection", "Brakes", "Tires", "Engine", or "Other") and the "Date".
Fill the details
"Mileage" pre-fills with the truck's known odometer. Add the "Cost", the "Vendor", and "Notes" if you want them on the record.
Schedule the next one
"Repeat after (miles)" and "Repeat after (months)" set when the service is due again. Fill one or both.
Save
Click "Save". A toast confirms "Maintenance recorded" and the entry appears in the list with its date, mileage, and cost.
Post the cost to Finances
Entries with a cost show a "Post to Finances" button. Click it to book the amount as a company expense; a toast confirms "Posted to Finances" and the entry shows an "In Finances" check so it is never posted twice.

What happens next

Records with an interval show "Next due" with the target mileage or date. When the truck passes it, the line turns red and reads "Overdue" with a warning icon, and the card header turns red too.
Use the trash icon to remove a record; a toast confirms "Record removed".

Cost and mileage must be plain positive numbers. Fix the value and save again.

The button only appears on records that have a cost. Entries already posted show "In Finances" instead.